A. Purposes of the Regulations
The following Regulations regulate the procedures and rules practiced in ICS and its extensions in the academic, social and administrative domains. The instructions set forth in these Regulations are in force as of 2019 until the publication of new regulations. During the academic year there may be changes deriving from the instructions and the decisions by the Ministry of Education, the Ministry of Sports and other authorities. These changes and changes that derive from the resolutions made by the college management shall be published in the ICS internet website: www.ics.org.il.
Knowledge of the procedures and rules and upholding them constitutes a basis for proper administration and generates a positive and productive academic atmosphere for students, teachers and the academic staff. The detailed instructions specified hereunder bind all relevant persons even without knowledge of their content.
B. Study program
1. Status of the student
- A registered student is a student that filled in a registration form in full and passed the different tests of admission, paid tuition fees and provided medical confirmation attesting that he is in good health, so as to ensure his participation in a course.
- An outside student is a student that was granted approval by the exceptions committee appointed by the director of the Students Administration and that consists the director of the student administration, course coordinator and/or an additional member of the board.
- Any change in the personal details of the student in comparison to the details the student provided in the registration form requires the student to update the registration and admission department.
2. Acknowledgement of previous studies
- The College reserves the right to acknowledge previous academic studies of the students. Acknowledging previous studies in a theoretical subject shall be granted provided that the period that elapsed since the date of completion of the studies in the subjects for which exemption is requested does not exceed 6 years.
- The student shall fill in a form: “Application for acknowledgement of previous studies for the purpose of receiving exemption” and shall attach to the form a formal certificate that details the following: subjects of study, grade, year of study and number of hours. In addition, the student is obligated to attach the relevant program of studies. The application for exemption should be submitted to the director of the student administration up to two week before the beginning of studies.
- The student will receive a written notice from the Students Administration as to the decision of the director of the department in continuation to the recommendation of the relevant head of department.
- Provision of exemption is not automatic. ICS does not undertake to grant it under any conditions.
- Each exempt hour give 10 NIS discount from tuition fee, discounts may be given only if the student got a full exempt from a specific course.
3. Academic duties
- The student is obligated to complete all works, exercises and tests until the date set by the College or until the final test on the subject is held. In the event of failure to complete the duties in any subject, this shall be registered as a missing course.
- A student that wishes to complete the missing course shall submit a form of application to complete a missing course and send it to the director of Students Administration or the head of the extension where he studies.
- A student with a registered missing course shall be required to complete the course as soon as possible and no later than 2 semesters from the date of completing studies in the course. After two semesters the student shall be required to take the course again.
- A student is obligated to complete all of his academic duties in the course within 6 years from the beginning of the course. If the student fails to comply with this condition he shall be required to take the course from the start, paying the effective tuition fee for that course.
4. First aid course
Some programs require the completion of a first aid course in the extent of 28 hours. Others, a CPR course in the extent of 4 academic hours. It is the student sole responsibility to complete theses requirements’ on his own time and finance.
5. Discontinuation of studies
A student that wishes to discontinue his studies shall notify about his intention in writing to the director of the Students Administration. In such event the student shall be entitled to receive a confirmation from the College concerning the courses he has completed, as well as examinations and grades he received.
Details concerning repayment of tuition fees for cancelation of registration or discontinuation of studies are specified in Chapter H .
C. Attendance and participation in courses
1. Duty of attendance
Attendance in all practical classes is mandatory for all students. A student that is absent from more than 20% of the total academic hours will not be permitted to take the test in that subject and he shall have to complete the academic hours that he missed in the following course (for extra cost). The director of the Students Administration shall review each case in which explanations concerning justifiable absence from classes are submitted, as a result of “force majeure” or for the following reasons: wedding, illness, mourning, reserve duty (relevant documentation concerning each of the aforesaid reasons should be presented).
A student that is late for class will not be allowed to enter the classroom.
3. Active participation in practical classes
The student ought to take an active part in at least 80% of the classes. The student ought to present medical confirmation and a confirmation issued by the director of the student administration for attending classes without active participation for justifiable reasons (such as illness, injury and so on).
4. Pregnant student
A pregnant student shall notify about her condition at the time of registration and admission and she shall notify the Students Administration about her condition during the course.
A pregnant student is prohibited from taking practical classes except for classes in which physical activities are minimal and upon presenting a note issued by a medical doctor permitting her to take an active part in classes.
If, following her pregnancy, a student is prevented from taking part in practical classes in an extent exceeding 20%, she shall be required to complete the missing hours.
5. Appearance, apparel and cleanliness
The students of the College are required to maintain clean and orderly personal appearance and wear appropriate sports apparel to all practical classes.
Students are required to maintain the cleanliness of the classrooms and halls and the completeness of the equipment therein. Drinking or eating in classrooms is forbidden – such conduct constitutes a disciplinary offense.
D. Tests procedures, grades and certification
1. Taking tests
- Most of the test are held online, it is the student responsibility to complete all tests with- in the given time frame.
- In eache course there are several quizez and the final grade is the average grade achieved in them.
- If the student did not complete a test in the given time frame, or, his average grade in theoretical subject is below 60,and in specific field of concentration below 70, he shell be required to take the course again and pay its fee: 190 NIS for general courses, 1,500 NIS for a course in the specific concentration area.
- If one of the following events takes place (and proven): illness, reserve duty, family event due to which the student cannot take a test, the student shall be entitled to take the test with another group at no extra cost following the approval of the director of the student administration and provided that he provides proof in support of his absence from the test.
2. Application for accommodation in theoretical tests
An application for accommodation during theoretical tests shall be accompanied by a professional diagnosis made by a professional entity (psychologist, speech pathologist, didactic diagnostician and so on). Diagnosis shall be submitted in full including the chapter of recommendations. The application may be submitted a month at the latest from the date of beginning of studies in an annual course and up to two weeks since the beginning of a semestrial or concentrated course.
- A passing grade in a theoretical or practical examination is 60 points and above except for courses for training instructors and coaches in accordance with the Sports Law in which a passing grade in a practical examination is 70 and above unless otherwise stated.
- The College may change the threshold conditions in examinations in accordance with the instructions issued by the Sports Administration and according to the decisions made by the academic committee.
- The academic grade sheet will include only the last grade the student received.
5. Appealing a grade
- In the event that the student requires to appeal the grade he received he ought to submit the appeal to the director of the student administration no later than two weeks from the date of publication of the grade.
- The decision of the appeal shall be conclusive and shall be submitted to the student by the director of the student administration up to one month from the date of submitting the appeal.
- A student that completed successfully all the requirements of the course shall be entitled to receive a certificate.
- As a condition for receiving certification the student ought to present all additional documantations according to the specific course requirements’, these can be: a valid certificate/confirmation that attest that he completed the first aid course successfully in the extent of 28 hours at least. Specialization dairy, engine boat rowing license, etc’.
- The student is entitled to receive one graduation confirmation and one certificate only. Each additional confirmation and/or certificate shall be provided at an extra cost.
E. Disciplinary offenses
1. Disciplinary offense
A disciplinary offense might result in suspension of studies until it is investigated.
For the purpose of these Regulations a disciplinary offense shall be the following:
- Disobedience to instructions or offending a member of the academic staff, another student or a representative of the College.
- Fraudulent acts during a test, a written assignment or any task imposed on the student.
- Willful damage caused to the equipment of the College or its premises.
- Disobedience to the rules of conduct prescribed by the College or facilities managers.
- Providing false information knowingly to the College.
- Conviction of committing an infamous criminal offense in or out of the College.
- Conduct that is unbefitting a student, instructor or a coach during the course of studies or specialization in or out of the College.
2. Procedures of submission of complaint
A student, lecturer or any staff member who wishes to lodge a complaint shall do so in writing. The letter of complaint shall be addressed to the director of the Students Administration in the College.
3. Disciplinary board
Any complaint lodged against a student shall be considered by a disciplinary board that shall comprise the director of the student administration of the College(chairman) and another member of the board (member).
- The disciplinary board shall convene within two weeks from the date of lodging the complaint to the director of the Students Administration. A written notice concerning this matter shall be sent to the Defendant.
Note: a person that is directly involved in the case considered by the board shall not take part as a member.
- The Defendant is obligated to appear before the disciplinary board. If he failed to do so the board may consider the complaint and reach any decision despite the absence of the Defendant.
If the Defendant was found guilty of one or more of the offenses specified hereinabove, one or more of the following penalties might be imposed on him, at the board’s decision:
- Prohibition to use the facilities
- Disqualification of test and/or disqualification of work
- Prohibition to take a test
- Withholding issuance of certificate or study certificate
- Suspension from studies for a temporary or permanent period
- Cancelation of rights or academic achievements acquired fraudulently
- Monetary penalty
- The disciplinary board is authorized to decide that one or more of the aforesaid penalties shall be subject to conditions.
A student may appeal a decision of the disciplinary board in writing before the appeal committee of the College within two weeks from the date a decision was made. The appeal committee shall comprise the director of the College and another senior office holder.
The decisions made by the appeal committee are conclusive.
Note: a member of the disciplinary board that is directly related to the case discussed by the appeal committee shall not be a member of the appeal committee.
G. Student health and accidents
1. Student insurance
- Foreign students must obtain a valid personal medical insurance which covers all their activities within the college.
- Membership in an HMO – each student must be a member of one of the HMOs and report this information in the registration form when enrolling for studies. A student that is not a member of an HMO shall not be admitted to studies in the College.
- The student shall not be granted any compensation for additional expenses of medical care and/or for loss of workdays. Such compensation may be provided in the framework of third party insurance of the Institute and in accordance with the insurance provisions.
- If the medical condition of the student changed during the course of studies, not in the framework of the activities of the College, he ought to notify the course coordinator and the registration and admission department about it immediately and in writing.
2. Reporting an accident
A student that was injured while staying in the area of the Institute or during his activities in classes on behalf of the College is required to report immediately about this injury to the course coordinator or the instructor of that course.
The course coordinator ought to fill in an accident report (that can be obtained in the student administration department) within 24 hours from the time of the injury. In the event that a student cannot report on an accident, the accident report shall be filled by the director of the department.
3. First aid
The College is not obligated to provide any medical services to the student and/or compensation for receiving medical treatment. The student shall be solely liable for membership in HMOs and/or medical cover including liability for payments for medical services provided to the student by any entity.
- Registration fee and video test fee are not refundable.
- Request for cancelation of studies must be done in writing to the manager of students affairs, the effective date will be the first working day following the email of request.
- Asking for cancelation of studies 14-7 Days before the course begins. Student will be charged 5% of full tuition fee or 100 NIS which is lowest.
- Asking for cancelation of studies 6 days before the course begins and up to its forth meeting date. Student will be charged 25% of full tuition fee.
- Following the forth meeting date of the course there will be no refunds.
Special conditions for special activities
The college operates courses through third parity agents, as well as special qualification programs. In these courses payment and refunds policy are usually different. It is the student obligation to check them before enrollment.
In case of a refund, refund will be made without any Interest or linkage. ICS is not responsible for any accommodation, travel, or other expenses incurred by a registrant if a course is cancelled. Any tuition fee which will be refund, as according to the above policy, will be refund after deducting bank’s fees or commissions.
* Note: words in masculine include feminine.
Last update: 21.7.2019